Press Center
Press Center » Oct 2011 Minutes
Oct 2011 Minutes
- Author:
- Secretary
- Date Published:
- October 23, 2011
USA Dance #1011
Monthly Board Meeting Minutes
Marie Calendar's Medford
Oct 23, 2011 - 3:00PM
1. OPENING
QUORUM of at least 5 from current list of Board members as long as 3 officers are present
a. Marilee Grimm President PRESENT
b. Dave Kahn, Vice President PRESENT
c. Dorene Goin, Secretary, PRESENT
d. Tanya Dehart, Treasurer PRESENT
e. Marcia Boeckl, board member PRESENT
f. Pam Zaklan, board member ABSENT
g. Donn Knokey, board member PRESENT
h. Emilie Sampson, board member PRESENT
i. Rush Behnke, Past President PRESENT
j. Guests were: Larry Gibson, John Hamton, Stephanie Hamton
2. MINUTES OF PREVIOUS MEETINGS
Motion was made by Dorene and seconded by Marcia to approve the minutes. MOTION CARRIED.
3. TREASURERS REPORT
Beginning balance $11529.66
Monies taken in 1013.00
Money spent -538.00
Ending balance as of 2/28 $12,004.66
Motion made by Donn and seconded by Dave to accept the Treasurer’s Report. MOTION CARRIED.
4. COMMITTEE REPORTS
a. Membership – Chair- Tanya. Tanya reported we have approximately 72 members 7 delinquent.
b. Dance – Chair- Emilie (Rush, Pam, Donn & Dave) Emilie reported on Hawaiian dance. Marilee said that Cori has reserved the date at the Evergreen Ballroom, if we are willing to start in the Latin room at 7:00 and give the group in the smooth room until 7:45 to finish their party. Donn moved and Emilie seconded that we keep that date and work within that time frame. The financial report for the event is:
Monies in $824.00 (of which $204 were cash donations)
Expenses -253.50
Net Profit $570.50
A motion was made by Donn and seconded by Dorene that the income from the Hawaiian Dance go to the general fund. MOTION CARRIED.
The Spring Fling date was verified and reserved at the Evergreen Ballroom as discussed at last meeting to be set for March 24th.
c. Website/Newsletter - Chair- Dorene (Pam) Dorene reported that the website has now been officially arranged and paid for by the Corporate account. We will work with Access out of Eugene. Stephanie and John will help with the organization. Charlene told Marilee that she is willing to help with the quarterly newsletter portion on the website.
d. Public Relations – Chair- Donn – reported that he talks about dance every week at the chamber and that we should still consider entering into as many Prime Time Events as we can with the Chamber by being at the table with flyers, and DVD demos.
e. Facebook – Chair Stephanie reported that Facebook meets all the criteria of National and she will monitor it regularly.
f. Scholarship – Chair- Marilee (Frances Brandt, Karen Knokey, Paul Dehart) Marilee reported that Susan Dallas is now on the committee. So far this year we have awarded $2219.00 in scholarships and we have $4221.00 remaining in the Scholarship Fund.
g. DWTRVS- Chair- Rush (Marilee, Emilie Sampson, Bill Grimm, Donn, Pam & Matt Sampson) Rush reported that Sparrow Club wants to offer USA Dance 1/3 of all the ticket sales (This would be different in that it would not include 1/3 of total net profit as before.) He suggested that it could start this year if we approve. The proposal was inconsistent with the verbal agreement we have had in the past and since the proposal was vague Stephanie asked for a contract to be submitted by Sparrow Clubs to us for consideration at the next meeting. Dorene said that, even though the original idea of “Dancing with the Rogue Valley Stars came from our chapter, the event did not get off the ground until we partnered with Sparrow Clubs who owns the event and donates 1/3 of the profits to our chapter of USA Dance. There was considerable discussion about the use of the chapter logo and we decided to address these kinds of issues and put “Shared events and Logos” on the next agenda. Marilee is to do some research on this before the next meeting.
h. K-12 Program Chair-June Kranenburg (Jeri Capuzo, Esther Freeman, Pam & Emilie) – TABLED
5. OLD BUSINESS
a. Recognition for Jeff Palpant – Donn suggested we use a walnut plaque and said he needs input on the verbiage. He has a contact who will make it for us for under $100. We are still thinking of presenting this at the Pear Blossom Pageant. Donn will speak to Dale to get an idea how Jeff would receive it .
b. Elections report – Given by Larry Gibson. The following members all submitted their forms and all appear to be qualified. Names are Emilie Sampson, Dave Kahn, Tanya Dehart, Marcia Boeckl, Charlene Stewart, Dorene Goin, and Stephanie Hampton, and Rush Behnke. There will not be an election. Marilee will check with Esther Freeman, Elections Committee chair, about how the 9th position should be filled. She will report to the rest of the board. The next step is to meet and elect officers at the transition meeting in December.
c. Bi Laws Committee – Marcia offered to be on the Bi Laws Committee with Dorene
d. Vote on Yearly Planning calendar- Marcia moved and Tanya seconded the yearly calendar be accepted. MOTION CARRIED
6. NEW BUSINESS
e. Payment for Norma, instructor at Haw. dance – It appears we forgot to pay the instructor for Haw. Dance and Tanya agreed to check to see what was paid in the past and send a check with a thank you to Norma. Does not require a vote.
f. Vote on allocation for Hawaiian Dance (done previously and will go to gen fund).
g. Hawaiian Dance to be held Sept 15, 2012 at 7:30 p.m. and golf time to be decided.
7. ANNOUNCEMENTS
a. Dave made the announcement there will be a costume party at the Firehouse on Saturday at 8 p.m. and the cost will be $5.
b. Next meeting time and place – Mon, Dec. 19th at 5 p.m. at Marie Calendar’s. This will be a transitional meeting with elections.
8. ADJOURN
Rush made motion to adjourn and Don seconded. MOTION CARRIED. Meeting was 95 min.
