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Sep 2011 Minutes
- Author:
- Secretary
- Date Published:
- September 21, 2011
USA Dance #1011
Monthly Board Meeting Minutes
Marie Calendar's Medford
Sept. 21, 2011 - 5:00PM
1. OPENING
QUORUM of at least 5 from current list of Board members as long as 3 officers are present
1) Marilee Grimm President PRESENT
2) Dave Kahn, Vice President PRESENT
3) Dorene Goin, Secretary ABSENT
4) Tanya Dehart, Treasurer ABSENT
5) Marcia Boeckl, board member PRESENT
6) Pam Zaklan, board member PRESENT
7) Donn Knokey, board member PRESENT
8) Emilie Sampson, board member ABSENT
9) Rush Behnke, Past President ABSENT
a. Guests were:
Stephanie Hampton and John Hampton
2. MINUTES OF PREVIOUS MEETINGS
Motion was made by Dave and seconded by Donn to approve the minutes. MOTION CARRIED.
3. TREASURERS REPORT
Ending balance as of 8/31 $11529.66
Full Treasurer’s Report – TABLED
Motion made by Marcia and seconded by Pam to accept the preliminary Treasurer’s Report. MOTION CARRIED.
4. COMMITTEE REPORTS
a. Membership – Chair-Tanya. Marilee reported we have approximately 80 members, with 3 delinquent.
b. Dance – Chair- Emilie (Rush and Pam, Donn)
1) Hawaiian Theme Dance and Golf tournament (Donn) – Golf tournament did not take place do to lack of participation, only 3 signed up. Current 2012 date is August 25th, looking at changing date to September 15 for 2012 to coincide with National Ballroom Week. Goal of 150 people for 2012. Starting February/March 2012 Donn to start laying ground work: course reservations and T-times, set up posters at golf course club house, signs at each T of who sponsored it.
2) Next Year’s Spring Fling date – Pam to check on Pear Blossom Pageant Dates. (3/24 or 3/31)
c. Website/Newsletter – Chair-Dorene (Pam) - News letter will be posted quarterly on site. Pam to get in touch with Dorene.
d. Public Relations – Chair-Donn – DWTRVS is getting a lot of attention right now.
e. Scholarship – Chair-Marilee (Frances Brandt, Karen Knokey, Paul DeHart)
2011 Totals: Amount App $1769.00
Deposit $4171.08
Balance $2402.08
49 scholarships awarded since 2008.
f. DWTRVS- Chair- Rush (Marilee, Emilie, Bill Grimm, Pam, Donn, Matt Sampson) – There have been a few drop outs and some additions. Currently there are 4 men and 7 women signed up (11 couples competing). The Saturday matinee will have audience awards for 1st, 2nd, and 3rd place. The evening will have the Judge’s awards. The web site will be active soon with ticket sales available mainly online and only a few venders will have tickets for sale this year. Three judges: Jenica Krolicki-Zimmer, Dave & Jo Ellen Watson.
g. K-12 Program Chair-June Kranenburg (Jeri Capuzo, Esther Freeman, Pam & Emilie)-TABLED
h. Communications Chair – Stephanie Hampton (John Hampton, Emilie) –
Facebook Page Name/Category/Icon –CURRENTLY COMPLIENT with National standards
Basic Information – in line with what Southern Oregon Chapter stands for
Links/Information – Per National: must be dance related – CURRENTLY COMPLIENT
Administrative Rights – Stephanie Hampton, Emilie Sampson, John Hampton
Review and Approval – sent to National 9/22/2011 (Admin Support)
Email: created by Stephanie Hampton – to be monitored daily (to submit email to National for anyone submitting inquires regarding USA dance for our region. This is to ensure someone gets a response within a reasonable time.
Web Link – waiting on Doreen to finish web site.
Currently 6 likes on page, more promotion is needed for site after official approval by National. Flyer to be posted at Evergreen Ballroom and the Fire House to invite dancers to visit the page.
5. OLD BUSINESS
a. Recognition for Jeff Palpant- Donn: Recognition plaque presented to Jeff possibly at the Pear Blossom
b. Elections report on progress – currently 2 months behind, need to be done by November 15th, Ester Freeman has volunteered to be Election Committee Chair. Those elected will serve a 2 year term. A list will be emailed out to membership. Marilee to step down at end of this term but to stay involved as back up support to the new board, Donn to step down at end of this term but to stay involved as back up to public relations.
c. Appoint Bi Laws Committee - Dorene and Marcia to meet with committee
d. Review Yearly Planning Calendar – Marilee to email to members. Changes and suggestions to be reviewed in October’s meeting, a motion will need to be passed at that time to approve 2012 schedule.
6. NEW BUSINESS
a. Jazz and Dance Festival –Tanya to bring information from Darlene – October 7-9th. Questions on
Dance teacher pay vs. Band pay. Dance to be at Kids Unlimited.
b. Donn suggested that our USA Dance chapter get involved with community service outside the
dance community and post activities on Facebook and website. Stephanie to submit any outside
dance activities to National for approval prior to posting on Facebook, this is to ensure we remain
compliant with National’s Facebook regulations.
7. ANNOUNCEMENTS
a. Next meeting time and place – October 12, 2011 at 5 p.m. at Marie Calendar’s
b. Meeting – November 2, 2011 at 5 p.m. at Marie Calendar’s
c. Transition Meeting – December 19, 2011 at 5 p.m. at Marie Calendar’s
8. ADJOURN
Marcia made motion to adjourn and Donn seconded. MOTION CARRIED. Meeting was about 60 minutes.
